All subscriptions
to be paid by 15th September.
RULES OF
PELICANS HOCKEY CLUB
Title
1. The name of the Club shall be " Pelicans Hockey Club". Hereinafter
referred to as the 'Club'.
Objectives
2. The objectives of the Club shall be to provide facilities
for hockey, for the development of the sport and for the opportunity
for friendship, recreation and refreshment for the benefit of
members, visiting teams and invited guests.
Membership
3. Membership shall consist of the following classes:
a) Life Members who shall be elected at an Annual General Meeting
of the Club.
b) Senior Members who shall be those members over 18 years of
age.
c) Junior Members who shall be those members under the age of
18 years.
There shall be no restriction on the numbers of members. Any
person who has a club position as a team manager or coach must
be qualified as required by the executive committee e.g. Level
1 Coach's course.
Cessation of Membership
4. (a) The Executive Committee shall have power to expel any
member who shall offend against the rules of the Club or whose
conduct shall be in the opinion of the Executive Committee render
him or her unfit for membership of the Club.
(b) Before any such member is expelled the Club Secretary shall
give the member seven days notice in writing to attend a meeting
of the Executive Committee and shall inform him or her of the
complaints made against them.
(c) No member shall be expelled without first having had the opportunity
of appearing before the Executive Committee and answering complaints
made against him or her nor unless at least two thirds of the
Committee then present votes in favour of his or her expulsion.
(d) Another member shall introduce no person whose membership
has been terminated under this rule or who owes money to the Club
to any part of the Club premises.
(e) Unless a member shall have paid his or her annual subscription
by the 15th September each year his or her membership shall cease.
Club Officers
5. The Club shall have the following Officers who shall be elected
at the Annual General Meeting in each year and subject to termination
of office by resignation or otherwise shall remain in office until
their successors are elected at the next Annual General Meeting
following their election:
President, Vice-Presidents, Chairman, Vice-Chairman, Hon. Secretary,
Hon Treasurer, All Team Captains, Hon. Fixtures Secretaries (Men's
and Ladies), Chairman of the Selection Committee, Chairman of
the Club Social Committee, Chairman of the Development and Marketing
Committee, Chairman of the Junior Committee, Bar Manager, Umpires
Secretary, Equipment Officer and Press Officer.
In the event of any of the above Officers retiring during a year
of office an interim officer may be appointed to hold the office
until the next Annual General Meeting, such interim officer to
be elected by a simple majority of the Executive Committee.
Executive Committee
6. The Executive Committee shall consist of the following officers:
-
Chairman, Vice-Chairman, Hon. Secretary, Hon. Treasurer, Chairman
of the Development and Marketing Committee, Chairman of the Junior
Committee, Chairman of the Selection Committee plus 3 other members
elected at the Annual General Meeting by the members of the Club.
The Executive Committee shall monitor the actions of all other
Club Committees and shall have the power to overrule decisions
made by other Club Committees if deemed necessary. The Executive
Committee shall have the power to co-opt any members if necessary
and shall meet at least 6 times in a calendar year.
Selection Committee
7. The Selection Committee shall consist of the Chairman of the
Selection Committee, the Team Captains, and the Hon. Umpires Secretary,
and shall have the power to co-opt any other if necessary. It
shall be responsible for the day-to-day running of the Club with
regard to playing matters and for issuing the weekly team sheet
during the playing season. The Club Chairman has overall control
of selection matters.
Accounts
8. The Financial Year of the Club shall end on the 31st March
in each year. Full accounts of the financial affairs of the Club
shall be made available to every member by the 30th August in
the same year. The statement of accounts shall be ratified at
the following AGM.
Subscriptions
9. The annual subscription shall be any such amount as agreed
from time to time at an Annual General Meeting. Those in full
time employment shall pay the full amount. Students, persons under
18 years of age and those not in full time employment shall pay
a proportion that is agreed by the executive committee.
10. The Annual subscription shall be due and paid by the 15th
September in each year. The Executive Committee shall have power
to adjust outstanding subscriptions after the above mentioned
date.
Match Fees
11. In addition to the subscription members shall pay a sum per
match towards defraying match expenses and the Executive Committee
shall have the power to vary this sum. Those in full time employment
shall pay the full amount. Students, persons under 18 years of
age and those not in full time employment shall pay a proportion
that is agreed by the Executive Committee.
Affiliation
12. The Club shall be affiliated to the Norfolk County Hockey
Association, the East Region Hockey Association, England Hockey
and any other Association the Executive Committee deems fit.
Playing Colours
13. The playing colours of the Club shall be Black/Purple Shirts,
Black Shorts/Skirts and Black with 3 white hooped socks.
In the event of a clash of colours the Club secondary colours
shall be those approved by the Selection Committee, but normally
white.
Annual General Meeting
14. An Annual General Meeting of the Club shall be held in every
year not later than the 31st May to transact the following business:
a) To receive a statement and balance sheet of the Club's accounts
to date in that year;
b) To consider and if approved sanction any alteration of the
rules;
c) To appoint the Officers of the Club and the members of the
Executive Committee;
d) To approve the statement of accounts from the previous year;
e) To decide whether to appoint an Auditor or Auditors;
f) To deal with any special matters which Club Officers desire
to bring before the members and to receive suggestions from members
for consideration by the Club;
g) To transact any other business;
Notice convening the Annual General Meeting shall be sent to
the members not less than 28 days before the meeting and shall
specify the matters to be dealt with.
Extraordinary General Meeting
15. An Extraordinary General Meeting may be convened at any
time by the committee and shall be convened within 28 days from
the receipt of a requisition in writing signed by not less than
15 members of the Club specifying the object of the meeting for
the following purposes;
a) To consider and if approved sanction any alteration to the
rules;
b) To deal with any special matters within the Executive Committee
of the Club desires to bring before the member including the expulsion
of a member.
c) To deal with any special matter which the members requiring
the meeting may desire to be placed before the Club.
Notice convening the Extraordinary General Meeting shall be sent
to the members not less than 14 days before the meeting and shall
specify the matters to be dealt with.
Chairman
16. At Executive Committee Meetings and General Meetings the
Club Chairman shall preside and in his or her absence the Vice-Chairman
shall preside and he or she shall have a casting or additional
vote in the event of an equality of votes. In the absence of either
the Chairman or Vice-Chairman no voting on material or substantial
Club matters shall take place.
Quorum
17. At Annual and Extraordinary General Meetings 15 members shall
form a quorum.
Only senior members shall be counted as part of the necessary
quorum.
At Executive Committee Meetings 7 members shall form a quorum.
Rule Changes
18. No rule of the Club shall be repealed or altered and no new
rule shall be made save by a two-thirds majority vote of the members
present at a General Meeting and at least 21 days notice of the
intention to propose a new rule or to alter any existing rule
shall have been be given to the Hon. Secretary. The Hon. Secretary
shall have taken all reasonable steps to send notice to all Club
members at least fourteen days before the General Meeting.
Voting
19. Members of any age have the right to vote in Club matters
including for Captains of the Club but the age limit of 18 years
applies to all voting relating to financial matters.
Disciplinary Committee
20. The Disciplinary Committee shall consist of the following
Officers:
Chairman and/or Vice Chairman, Hon. Secretary, Captain of the
relevant team and any witnesses as required.
It shall be the responsible for disciplining Club Members who
offend against the rules of the Club, or the rules of the Federation
International Hockey or any rules appertaining to the various
Leagues in which the Club participates.
